Posted by: admin Post Date: October 4, 2025

Introduction

Not all meeting spaces are created equal. In Canada’s hybrid work era, companies must carefully plan the right mix of huddle rooms, medium conference spaces, and large boardrooms. Each room type supports different collaboration styles—some foster quick brainstorming, while others enable high-stakes executive decision-making.

According to Deloitte Canada (2025), businesses that optimize their meeting spaces for specific purposes improve productivity by 27% compared to those using a “one-size-fits-all” approach.

So, which meeting space does your business need most: huddle rooms or boardrooms? Let’s break it down.

What Is a Huddle Room?

A huddle room is a small meeting space (2–6 people) designed for quick collaboration and hybrid check-ins.

Features:

  • Mechanically pan, tilt, and zoom to capture participants.
  • Usually controlled manually via remote or software.
  • Offer strong optical zoom (great for large rooms).

Typical Setup:

  • 1 Display (55”–65”).
  • Compact AI-enabled camera.
  • Table microphone or all-in-one soundbar.
  • Wireless screen sharing.

Best For:

  • Daily team stand-ups.
  • Small project updates.
  • Quick client calls.
  • Remote check-ins.

Canadian Trend:
Startups and SMBs in Toronto and Vancouver are investing heavily in huddle rooms. They report a 34% increase in employee satisfaction when small teams have dedicated collaboration spaces (StatsCan Workplace Study, 2025).

What Is a Large Boardroom?

A boardroom is a medium-to-large meeting space (12–30+ people) designed for executive discussions, stakeholder presentations, and high-level decisions.

Features:

  • Use artificial intelligence for auto-framing, speaker tracking, and wide-angle views.
  • Recognize and frame multiple participants dynamically.
  • Often include multi-lens systems for different views.

Typical Setup:

  • 2–3 Large Displays or Projectors (75”–98”)

  • Multi-camera system with AI auto-switching

  • Ceiling microphones with beamforming

  • Room scheduling touch panels

  • Secure Teams/Zoom/Webex Rooms integration

Best For:

  • Executive leadership meetings

  • Investor & client presentations

  • Strategic planning sessions

  • Cross-departmental collaboration

Canadian Trend:
Enterprises upgrading to dual-display boardrooms cut decision-making time by 32% and boosted executive productivity by 29% (PwC Canada, 2025).

Huddle Rooms vs Large Boardrooms: Key Differences

Feature Huddle Rooms Large Boardrooms
Capacity 2–6 people 12–30+ people
Technology Single display + simple camera/mic Dual/triple displays + multi-camera
Cost Lower (budget-friendly) Higher (executive-grade)
Ideal Use Quick syncs, brainstorming Executive decision-making, presentations
ROI Focus Employee productivity & agility Faster decisions, client confidence

Which Space Does Your Business Need?

  • Choose Huddle Rooms if:

    • You’re a startup, SMB, or department team.

    • You need multiple small, agile collaboration spaces.

    • Your priority is daily hybrid check-ins with remote employees.

  • Choose Large Boardrooms if:

    • You’re a mid-size to large enterprise with executive teams.

    • You regularly host client or investor meetings.

    • Your decisions rely on data-rich presentations and hybrid discussions.

Balanced Approach:
Most Canadian companies benefit from a mix of huddle rooms and boardrooms. For example, a Toronto tech company deployed 4 huddle rooms per floor and 1 boardroom per department, reporting a 23% increase in meeting efficiency.

2025 AV Trend: Meeting Equity Across All Spaces

Regardless of room size, the trend in Canada is ensuring remote participants feel fully included. That’s why businesses are standardizing:

  • AI-powered cameras (framing all participants equally).

  • Dual-display setups (people + content view).

  • Beamforming microphones (clear audio from anywhere in the room).

Conclusion

Both huddle rooms and boardrooms play critical roles in a modern workplace. Huddle rooms foster agile team collaboration, while boardrooms support high-stakes decision-making. The best strategy is to design a balanced meeting room ecosystem tailored to your workforce and clients.

With the right AV setups, Canadian companies are achieving:

  • 27% higher productivity (Deloitte, 2025)

  • 32% faster executive decisions (PwC, 2025)

  • 34% higher employee satisfaction (StatsCan, 2025)

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