Conference & Meeting Room Setup Solutions in Canada (2025)
Industries We Serve
Healthcare Conference Room Solutions
Education Conference Room Solutions
Hospitality Conference Room Solutions
Corporate Conference Room Solutions
Financial Services – Conference & Meeting Room Solutions
Engineering – Conference & Meeting Room Solutions
Government – Conference & Meeting Room Solutions
“Transform Your Meetings into Impactful Experiences with Professional AV & Collaboration Solutions”
In today’s hybrid work era, a well-designed meeting space is no longer optional—it’s essential. From small huddle rooms to enterprise boardrooms, our Canadian-engineered solutions deliver crystal-clear audio, lifelike video, and seamless integration with Microsoft Teams, Zoom, and Webex. Whether you’re building a modern collaboration hub or upgrading outdated conference spaces, our setups ensure productivity, inclusivity, and measurable ROI.
Conference & Meeting Room Setup Solutions for Teams, Zoom & Webex (Canada 2025)
Boost productivity, improve collaboration, and future-proof your workplace with professional AV and conferencing solutions designed for Canadian businesses.
From small huddle rooms to executive boardrooms and large auditoriums, our setups integrate seamlessly with Microsoft Teams Rooms, Zoom Rooms, and Webex Rooms to deliver world-class communication experiences.
Why Modern Conference Room Setups Matter in 2025
In the hybrid work era, meeting rooms are more than just spaces—they’re the engines of collaboration. Poor audio, grainy video, or confusing setups can derail decisions. By contrast, professional AV systems ensure every participant—onsite or remote—feels engaged, heard, and included.
Canadian & US Benchmark (2025):
- Companies with modern AV rooms report 37% faster decision-making (Frost & Sullivan).
- 28% cost savings on travel through hybrid-enabled setups (IDC Canada).
- Employee engagement improved by 45% in AI-powered collaboration spaces (Microsoft Canada).
Types of Meeting Room Setups
Huddle Rooms (2–6 People)
- 55”–100” display or single TV.
- Compact auto-framing camera.
- Table microphone & speakerphone.
- Wireless screen sharing (laptops & mobile devices).
Best for: quick team syncs, remote check-ins
Small to Medium Rooms (6–12 People)
- Dual TVs (participant view + content share).
- Ceiling microphones & in-ceiling speakers.
- Auto-tracking PTZ camera.
- Centralized touch control panel.
Best for: hybrid project teams, management reviews
Large Boardrooms (12–30 People)
- 2–3 projectors or 98” LED displays.
- Beamforming ceiling microphones.
- Multi-camera setup with AI auto-switching.
- Enterprise Teams/Zoom/Webex integration.
- Executive touch panel & room scheduling display.
Best for: executive leadership, investor presentations
Training Rooms & Auditoriums
- LED video wall or ultra-wide projector.
- Instructor lapel/headset microphones.
- Assistive listening systems.
- Streaming & cloud recording integration.
Best for: universities, corporate training, town halls
Message from the CEO
At NetraClos, we see the conference room as the heartbeat of modern business. By combining Canadian expertise with global AV standards, we create spaces where ideas move faster, teams collaborate seamlessly, and organizations see measurable growth. Whether you’re upgrading a single huddle room or designing a nationwide boardroom strategy, our mission is to help you succeed in the hybrid era.
Key Benefits of Professional Conference Room Setup
- AI Cameras & Auto-Framing: keeps focus on the active speaker.
- Beamforming Ceiling Microphones: replacing table clutter with touchless capture.
- LED Video Walls vs Projectors: higher clarity, lower energy costs.
- Meeting Equity: wide-angle cameras ensure remote teams aren’t “left out”
- Sustainability Focus: AV tech in Canada is now 30% more energy-efficient
Real-World Case Studies
